Terms & Conditions

Terms & Conditions

These terms and conditions apply to all trips organized by Asia Tour Deals.

By making a booking with us, you confirm your acceptance of these terms and conditions, excluding any other terms you may wish to apply to the contract.

Definitions:

• “We,” “us,” or “our” refers to Asia Tour Deals.
• “You” refers to the individual or representative making the booking, including all persons listed in the booking, who must acknowledge receipt and acceptance of these terms and conditions.
• “Participant” refers to you, your clients, partners, or any individual taking part in the trip.

Asia Tour Deals accepts bookings subject to your agreement with the terms outlined in this section:

WHEN BOOKING:

• You acknowledge that cancellations or changes to bookings may incur additional fees.
• You have read and agreed to our booking conditions.
• You have secured appropriate travel insurance for your customers.
• To ensure accuracy, you carefully review all booking details and documentation (email or printed).

BEFORE DEPARTURE:

• Participants must have the necessary entry visas for all countries on their itinerary.
• Participants’ passports must be valid for at least six months beyond the end of the tour and their return to their home country.
• You reconfirm your flights 72 hours before departure.
• You have received professional medical advice and obtained any necessary vaccinations.

GROUND ARRANGEMENTS:

Asia Tour Deals clearly states on its website and itinerary documents that delays and change to transportation are common in the regions where we operate. These services may not meet the operational standards expected in more developed parts of the world.

We cannot be held liable for any indirect or consequential loss due to transportation providers failing to adhere to timetables supplied by us or their own schedules. Claims for emotional, or financial distress, or deviation from operational standards by third-party transportation providers are not accepted. Please note that departure times for road and rail services are estimates only.

Certain itineraries require specific levels of fitness and preparation. It is each participant’s responsibility to evaluate their fitness and readiness for the trip. No refunds will be provided for services you choose not to participate in after arrival. However, with reasonable notice, we can arrange alternative versions of most activities and will assist where possible.

FLIGHTS:

Routing / Timings / Reconfirmation:

Unless otherwise specified, air ticket routing cannot be changed once booked. Departure times are estimates and may be affected by weather or other operational challenges. The latest available times will be reflected in your final itinerary.

Direct flights may include scheduled stops, and flights (both direct and indirect) may be operated by another carrier under a code-share agreement. Airlines reserve the right to change schedules, destination airports, or aircraft types without providing compensation or allowing changes to travel arrangements without additional charges.

Carriers have their own conditions of carriage, which may limit or exclude liability. We cannot provide alternative travel arrangements in the event of delays at the outbound or inbound departure points.

DEPOSIT AND PAYMENT:

A booking is confirmed once a deposit has been received. All bookings are subject to availability and are based on the itinerary provided by your consultant. It is your responsibility to review these details carefully and inform us of any errors immediately. In some cases, correcting errors (e.g., misspelled names on airline tickets) may incur additional fees.

Submitting a completed booking form does not guarantee availability. While your deposit secures a reservation, it does not guarantee hotel availability or land/water tour services. Prices may vary due to factors beyond our control, such as hotel availability, exchange rates, fuel surcharges, or changes by airlines.

Final costs are only guaranteed once all services have been confirmed and airline tickets issued.

CHILD DISCOUNT:

Children under the age of 12 typically receive a discount of 10% to 15% on airfare, provided they are accompanied by at least two full-paying adults.

Payment Schedule

To confirm your booking, a deposit of 20% to 30% of the total tour cost is required. The remaining balance must be paid either upon arrival or 21 days before your departure date.

All payments related to your bookings must be made via major credit card or telegraphic transfer to the appropriate account, which will be provided by our travel consultants at the time of booking.

Cash payments are preferred to avoid any processing fees that may increase your total cost. The deposit can be made by credit card or bank transfer using the following details:

PAY BY CREDIT CARD:

Please make your deposit or payment via our secure online payment system. We accept Visa, MasterCard, JCB, and American Express.

Note: When paying by credit card, please add a 3% processing fee for Visa, MasterCard, and JCB, or 4.5% for American Express.

BANK TRANSFER:

Details for bank transfers will be provided by our consultants at the time of booking.

Special Requests:

If you or your clients have any special requests or requirements (such as ground-floor accommodation, disability access, or specific dietary needs), please notify us when booking. We will make every effort to accommodate special requests but cannot guarantee fulfillment. We do not accept liability for any special requests we are unable to meet.

If we believe we are unable to adequately meet your specific needs, we reserve the right to decline the booking or request that you or your clients are accompanied by someone who can provide the necessary assistance throughout the tour.

Health:

You are responsible for ensuring that you and your clients are aware of any health requirements and recommended precautions for your destination. You must also ensure that all necessary vaccination documentation is carried. In some cases, failure to provide vaccination documentation (e.g., proof of Yellow Fever vaccination) may result in denied entry into certain countries.

Feedback:

If you are dissatisfied with any aspect of the services arranged for you, please report the issue to your tour guide so that immediate action can be taken to resolve the matter. Any feedback to Asia Tour Deals after the tour should be submitted in writing within 14 days of the tour's conclusion. Failure to notify us within this time frame may limit our ability to investigate the matter.

Satisfaction Guarantee:

We strive to provide the highest quality service to all our customers. If our services do not meet your expectations—except in cases beyond our control such as weather conditions, service availability, or client-related issues—we welcome your feedback. We will investigate your concerns and, if justified, provide an appropriate refund.

Privacy Policy:

We are committed to protecting your personal information. By providing your personal data, you agree to our privacy policy and consent to the collection, use, and disclosure of your information as detailed in the policy.

In certain cases, we may disclose your personal information to overseas recipients, including travel service providers. These recipients typically receive your information in the country where they operate or provide services. We may also share your data with our overseas affiliates or service providers acting on our behalf.

While we will make reasonable efforts to ensure that overseas recipients comply with applicable privacy laws, you acknowledge that we cannot control their privacy practices. We encourage you to review the privacy policies of third-party providers.

Validity:

This information is valid at the time of publication and may change without notice. We will update our website if any changes occur. If you have any questions, please contact us for further clarification.